Remote Shipping Admin Assistant

About the Role

We are seeking a proactive and organised Remote Shipping Admin Assistant to support freight and shipping operations, with a strong focus on import documentation, administrative coordination, and communication with external stakeholders.

Key Responsibilities

• Prepare, check, and maintain shipping documents related to import shipments and freight operations.
• Support import-related matters, including documentation tracking, shipment updates, and coordination with relevant parties.
• Provide customer service support by responding to shipping-related enquiries and updating stakeholders on shipment status.
• Ensure all documentation is accurate, complete, and properly filed for internal records.
• Coordinate closely with internal teams to support daily operational requirements.
• Monitor shipment progress and highlight any delays, missing documents, or operational issues promptly.
• Assist with ad-hoc administrative tasks related to shipping, logistics, and import coordination.

Requirements

• Prior experience in shipping, logistics, freight forwarding, import coordination, or administrative support is preferred.
• Familiarity with shipping documentation such as invoices, packing lists, bills of lading, airway bills, permits, or related import documents will be an advantage.
• Strong attention to detail and accuracy when handling documents and records.
• Good written and verbal communication skills in English.
• Organised, responsible, and able to follow up on tasks independently in a remote working arrangement.
• Responsive, proactive, and able to manage multiple administrative tasks within deadlines.

Working Hours: Monday to Friday: 8:30 AM - 6:00 PM (GMT+8 – Singapore Time)

Salary: Singapore Dollars $600 – $800 per month